Zoho Desk to Intercom migration
DataGrine migrates Zoho Desk to Intercom: companies, contacts, tickets with their replies, notes and attachments, tags and knowledge base articles. Every field is mapped in writing and a sample of your own records is signed off before the full run. Run it yourself on the DataGrine platform or have the DataGrine team run it end to end, with 24/7 premium support either way.
What moves
From Zoho Desk into Intercom.
- ContactsContacts
- AccountsCompanies
- TicketsConversations or tickets
- Public threadsConversation replies
- Private threadsInternal notes
- Private commentsInternal notes
- Public commentsReplies or notes
- AttachmentsPart attachments
- Department layouts and fieldsConversation attributes
- TagsTags
- Ticket statusesTicket states
- Knowledge baseHelp Center articles
Why teams make this move
Teams on Zoho Desk move to Intercom for the Messenger, conversational support and Fin AI Agent, usually as the product side of the business outgrows a ticket queue.
Worth planning for
Zoho Desk splits work by department, each with its own ticket layouts and fields. Intercom has one workspace with teams, so fields that share a name across departments have to be merged or kept apart on purpose - decided in the mapping, not discovered in reporting.
Decided with you in the written mapping, before anything moves.
How it runs
Self-serve or fully managed. Same steps, same checks.
- 01
Connect and map
Read-only access to your old helpdesk. Every field and value mapped before anything moves.
- 02
Sample run
A sample of your own records lands in the new helpdesk for you to check and sign off.
- 03
Full migration
The full move at the fastest pace both platforms allow, while your team keeps working.
- 04
Delta at cut-over
Anything created or changed since the full run, moved on go-live day.
- 05
Reconcile
Counts checked object by object against the source, and every run can be rolled back.
- Read-only access to the source
- Rollback per run
- 24/7 premium support
Questions
Zoho Desk to Intercom, answered.
What does not carry across from Zoho Desk?
Configuration such as automations, macros and views is not data, so it is set up again in Intercom. Anything with no equivalent in Intercom is listed in the written mapping, and you choose what happens to it before anything moves.
Can we run it ourselves?
Yes. Run it self-serve on the DataGrine platform, or let our migration team handle it end to end. Either way you get 24/7 premium support until the migration is signed off.
Does our team have to stop working?
No. We only read from Zoho Desk, so your team keeps working during the full run, and a delta sync at cut-over moves anything created or changed since.
Can we use the built-in importer instead?
None documented. Intercom's Syncing and importing content collection has no Zoho Desk source, and no Zoho Desk ticket importer is documented in Intercom's help centre. A migration adds a written mapping, a sample run on your own data, a delta sync at cut-over and rollback.
How fast can data come out of Zoho Desk?
Zoho Desk API credits per 24 hours: 5,000 on Free or trial, 25,000 plus 100 per agent on Express, 50,000 plus 250 per agent on Standard, 75,000 plus 500 per agent on Professional and 100,000 plus 1,000 per agent on Enterprise; concurrency is 5, 10, 10, 15 and 25 calls respectively. Runs are paced to stay inside that limit, which is why large accounts move in a full run first and a delta at cut-over.
What needs deciding before the move?
Per-department fields and layouts need a merge-or-separate decision before they become workspace-wide attributes. Private threads, private comments and public comments each need a deliberate mapping so nothing internal reaches the customer. The daily credit allowance can stop extraction partway through a day, so the full run is spread across several days on large accounts.
What does it cost?
It depends on how many records move and whether you run the migration yourself or have the DataGrine team run it. You get a quote once the records in scope are counted, before anything moves.
Other routes
Moving a different pair?
Teams move for Fin and the Messenger, then discover four years of ticket history has to come with them.
Teams moving from Freshdesk often need more flexible routing, workflows and AI-powered support.
Teams moving from Help Scout often need more advanced routing, SLAs and AI-powered support.
Plan your Zoho Desk to Intercom move.
Tell us where you are moving from and to. Run it yourself on the DataGrine platform or let our migration team handle it end to end, with 24/7 support either way.
- A written mapping document before anything moves
- A sample migration you review before the live run
- Delta sync at cut-over and rollback per run
- 24/7 premium support until you sign off